Financials
Supply Chain Solutions
A financials package that integrates smoothly with your operational system is a huge competitive advantage. It allows you to control your operation from a single up-to-date database of information. No re-keying of information, no waiting for batch updates to bring different databases into step.
Access Supply Chain software puts you in control.
Financial Modules
On this page:
Nominal Ledger
The nominal is updated automatically (in real-time) by every other module in your system, ensuring that up to the minute management information is always available. Two years' accounts can be kept open at any one time, without losing any of the controls of a period-based system, including a proper auditable cut-off. You can drill-down from any nominal account to display double entry details, allocation history and source documents for every transaction.
Your nominal also provides comprehensive journal and budgeting facilities. Reversing journals cater for accruals and pre-payments, while recurring journals handle all your direct debits and standing orders. Journals can be automatically profiled across any number of nominal accounts, on a percentage basis. In-built budget facilities are complemented by Microsoft Office Integration: use all the functionality of Excel to create, adjust and store an unlimited number of budgets for each of your customers, suppliers and nominal accounts.
Cash Book
The cash book module gives you instant access to your bank balances. It provides an unlimited number of accounts for currency, credit cards and cash - and can be used as the starting point for all your financial transactions, including cheque writing. When cash is posted into the sales and purchase ledgers, it automatically updates your cash book and nominal (and vice-versa). An in-built petty cash facility enables you to track and reconcile the balance of multiple cash floats.
Using the cash book, bank reconciliation is quick and easy. The screen is designed to mimic a bank statement: payments and withdrawals are displayed in separate columns, while receipts are sub-totalled into lodgements to match your paying in book. You can reconcile transactions in bulk or individually, using a simple 'point & click' method. Full drill-down is available on receipts and expenses (for current year, last year or all years), and reports can be printed in a bank statement format.
Purchase Ledger
The purchase ledger mirrors the functionality of your sales ledger. Supplier turnover can be viewed instantly, for up to 39 periods, and each supplier record holds an unlimited number of contacts, addresses and attached documents. Every invoice detail line can be analysed in as much depth as you require and, for maximum clarity, annotated with a full paragraph of text. User-definable sort keys give you the power to select, sort and sub-total purchase data using any criteria you wish.
Invoices can be batched pending approval, or placed 'in dispute' until properly cleared for payment. Posting automatically updates the supplier record, the nominal ledger and a secure audit trail. Suggested, advance and part payments are all handled with ease, as are deposits and cash allocations. Remittance advice notes, cheques and BACS payments are fully automated.
Sales Ledger
Here are all the tools you need to profit from past experience, improve your cashflow and build stronger relationships with your customers. Customer turnover can be viewed instantly, for up to 39 periods, and each customer record holds an unlimited number of contacts, addresses and attached documents. Profit value and percentage margin are also displayed. User-definable sort keys give you the power to select, sort and sub-total sales data using any criteria you wish.
You can view transactions and outstanding orders for any period and reprint sales orders and invoices at will. A complete allocation history is provided, and reversing/correcting allocations is quick and simple. Advance payments, part payments and deposits are all handled with ease. This module also calculates anticipated payment days, further strengthening your cash flow and credit control.
Credit Control
Chase debts with the minimum of effort. A single, user-friendly screen is used to build chase lists and to display all relevant customer information, including credit limits, outstanding invoices and contact details. Copy invoices and statements can be viewed from within this screen, and may be sent directly to debtors by fax or e-mail (in XML or PDF format) while you are still talking to them. Collection notes are date stamped automatically.
Individual transactions may be flagged 'in dispute' or have their anticipated payment date changed. A warning is given whenever credit limits are exceeded, and an automated routine can be used to review customer accounts and place them on or off stop. The system anticipates future cashflow, based on actual bank balances and average debtor days (using each customer's payment history and performance). You can forecast cashflow daily, weekly or monthly, as far into the future as you require.
CRM
Build targeted telephone, mail and e-mail campaigns using a single database, covering both your customers and your prospects. Access Prospect Manager includes field labels that can be personalised to match your own company or industry terminology and pop-up lists for validating data entry. Campaign data sets can be compiled using any search criteria, including lead source, status, territory, sales person and next action date.
New prospect records can be generated automatically, using data imported directly from your web site. And when you build your estimates and quotations, prices can be drawn directly from your price lists and stock control. Once an order has been received, converting prospects into customers takes just one click and you do not lose any contact history. Each record includes space for free-format notes and automatic date stamping is standard.
Payroll
Introduction
These modules help to alleviate the increasingly complex and time-consuming task of handling pay calculations and personnel issues. They meet the rigorous standards demanded by the Inland Revenue and IMIS, guaranteeing you fast, efficient and painless pay runs.
This element of your Supply Chain solution is designed to reduce operating costs and give your staff more time for value-added activities, away from routine administration. It provides excellent functionality and comes complete with its own in-built help systems.
Payroll
Access Payroll handles any combination of pay types and pay frequencies, while presenting information in a graphical, easy to use format. However simple or complex your pay structures, accurate pay slips will be calculated and printed within minutes.
SSP, SMP, SAP, SPP and all other statutory requirements are included, along with a host of productivity features - such as 2-way links with Microsoft Office. Each updated version incorporates legislative changes, ensuring that you always have confidence in the accuracy of your pay runs.
Because payroll is an integral part of your overall system, information on salary expenditure can pass straight into your nominal ledger and job costing records. Each pay run will update your nominal at department and paytype level, and NI contributions instantly update all the relevant projects.
P11D Processing
The system handles all the calculations and reporting connected with taxable benefits. P11D and P11D (b) submissions can be made using traditional printed reports or online filing.
Electronic Submissions
Access Payroll meets the criteria laid down by the Inland Revenue for payment of cash incentives on electronic submission of Year End returns. It also satisfies guidelines on electronic payments, using a wide range of approved BACS formats.
Time Sheets
Data from the time recording module (or any other application) can pass into payroll, for effortless pay calculation and consolidation by paytype.
Employee Records
Personnel facilities are included, covering pay history, qualifications, photograph, holiday entitlement and auto calculation of holiday pay.
Other Payroll & Personnel Features
Other Payroll & Personnel features include:
- Absence Tracking - Record, track and review all types and periods of staff absence, from 30 minutes at the dentist to long-term sickness.
- Appraisals - All forms of staff evaluation, from annual job appraisals to regular Health & Safety assessments.
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